Accounting Coordinator

FULL TIME -  $71,697.00 - $100,380.00 Annually                                                                 
FLSA:     Exempt

JOB LOCATION: Commission Office - Scott Area Landfill, 11555 110th Avenue, Davenport, IA     

           
GENERAL SUMMARY:
Under general supervision, is responsible for accounting and clerical support for the Commission. Prepares, examines, and manages monthly financial records, including the general ledger, accounts payable, and financial statements. Maintains accurate financial records and assists with reporting and reconciliation processes while ensuring accuracy, compliance with policies and internal controls, and efficiency in financial operations.

ESSENTIAL FUNCTIONS:
Essential functions may include any of the following representative duties, knowledge, and skills. Duties and responsibilities are listed to reflect a sense of key priority; they are not listed to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Essential duties and responsibilities may include, but are not limited to, the following:

1. Performs advanced financial control activities including accounts payable, accounts receivable, general ledger, bank reconciliations, and preparation of financial statements.  
2. Performs essential administrative and clerical duties necessary for the efficient operation of Commission facilities.
3. Assures and maintains an exceptional level of customer service to all customers and visitors of Commission facilities.
4. Answers citizens’ inquiries regarding Commission Facility operations and rules. 
5. Maintains accurate records of all incoming and outgoing payments, ensures all invoices are paid timely, and assists in checking for accuracy on invoices for services received.
6. Communicates with customers and vendors to discuss account statuses, charges, or discrepancies.
7. Understands Commission public education programs and provides information and appropriate guidance and resources to officials, customers, and the general public.
8. Establishes and maintains an office filing system for related documents.
9. Prepares financial reports, summaries, graphs, and spreadsheets for management review.
10. Maintains confidentiality of sensitive data.
11. Serves as a resource to support processing and accuracy of payroll and related reporting.
12. Manages accurate financial records, prepares required financial reports, and ensures compliance with applicable laws, accounting standards, and Commission policies.
13. Follows Commission policies and procedures, maintaining strong internal controls to protect financial integrity.
14. Supervises the month-end and year-end close processes to ensure completeness and accuracy.
15. Assist with risk management activities.
16. Assist with budget development and analyzing financial performance.
17. Assist with financial audits in collaboration with the Finance Manager and external auditors.
18. Perform general housekeeping duties to maintain cleanliness and orderliness of the office.
19. Adhere to office cleanliness, 5S organizational systems, and standard work procedures while maintaining a vision for continuous improvement.
20. Perform other job-related duties as needed and/or assigned.

• Bachelor’s degree (BA) or equivalent from an accredited college or university; and three to five years of related experience in accounting or financial management; or equivalent combination of education and experience.
• Experience in bookkeeping and accounting procedures.
• Must pass post-offer physical and background check.

• Work policies, procedures, operations, and health and safety plans.
• Environmental Health and Safety Management System (EHSMS) policy and what it means to the Commission. Understands how the position and job responsibilities impact the environment and what can be done to improve them. Recommends improvements to the EMS Core Team or Commission Management in cases where the authority does not reside within this position to make the improvements.
• Demonstrate understanding of the Commission’s mission, vision, and values, and consistently apply them in daily activities and decision-making.
   

• Proficiency in financial software, ERP systems, and advanced Excel functions.
• Ability to interpret complex financial data and communicate insights to non-financial staff.  
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to respond effectively to inquiries or complaints from employees, customers, regulatory agencies, members of the business community, and public agencies.
• Ability to effectively and professionally communicate with a variety of internal and external customers.
• Ability to identify discrepancies, maintain accurate records, and ensure the integrity of financial information.
• Ability to read, analyze, and interpret documents such as financial reports and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret graphs.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to establish and maintain effective working relationships with co-workers, officials, and the general public.
• Ability to provide information and appropriate guidance and resources to diverse groups of customers, team members, and the general public.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled form.
• Ability to operate a personal computer and general office equipment.
• Competencies in Microsoft Office, including Outlook and Excel.

• Preferred certification in Red Cross CPR and safety training.
   

• Regularly required to sit; use hands to finger, handle, or feel; and talk or hear. Frequently required to stand; walk; and reach with hands and arms. Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.
• Must regularly lift and/or move up to 5 pounds, frequently lift and/or move up to 10 pounds; and occasionally lift and/or move up to 25 pounds.
• Must occasionally utilize personal protective equipment such as safety glasses and safety shoes.
   

• Routine exposure to moderate background noise. (i.e., telephone ringing, two-way radio broadcast, and office equipment, often simultaneously).
• Occasional non-regular work hours, which may include nights and weekends.
• May be required to work outdoors for brief periods throughout the year, with exposure to weather conditions and temperatures prevalent at the time.